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Privacy Policy

This is The Portobello Bookshop’s privacy policy, explaining how our company uses the personal data we collect from you when you use our services. Topics include:

 

 

We respect our customer’s right to privacy and aim to always have secure measures in place to protect your information. We only use third parties that we trust and we regularly update our staff training so that our team is aware of all of the relevant procedures that are in place. The policy set out here has been created in compliance with the UK General Data Protection Regulation (GDPR)

 

01. What data do we collect?

The Portobello Bookshop collects the following data:

 

02. How do we collect your data?

You directly provide The Portobello Bookshop with most of the data we collect. We collect data and process data when you:

Use or view our website via your browser’s cookies.

 

03. Why do we collect your data?

The legal bases for this data collection are:

 

04. How will we use your data?

The Portobello Bookshop collects your data so that we can:

 

05. How do we store your data?

The Portobello Bookshop securely stores your data online via our secure custom-built website and also through our internal stock management system. 

If you choose to contact us via our contact form, this data will be held within our business email account which is only accessed by our team and requires multiple layers of authentication as an additional security measure. 

If you choose to contact us via any of our social media channels, a record of this correspondence may be held within the channel which was used. 

If you order a book for Click & Collect, your data will be held in paper format for a short period of time. Once you have collected the book, the paper will be shredded and disposed of securely. Otherwise, we do not keep records of customer data in paper formats.

The Portobello Bookshop will keep your personal identification information until you opt out. When you opt out, we will delete your data immediately.

 

06. Third Parties

To deliver the best possible service to our customers, we make use of third party services in various aspects of our business. If you buy with us online, your card details will be collected via Stripe or Paypal but no record of your payment information will be held directly by The Portobello Bookshop. Our website will offer you the option to save your payment information for future use but once again, this information will not be accessible to our team. 

We produce our regular customer newsletter using Mailchimp. Mailchimp will have a secure record of your contact information and will use your engagement with our newsletter for analytic purposes (primarily to tell us how many people are receiving and opening our newsletters).

If you register for our events online, we use the service Crowdcast to share the Livestream with you at home. They will have a record of basic information, primarily your name and email address.

To post your orders, we share your data with Royal Mail and on occasion, other trusted courier companies. 

We only use third party services that we feel are secure and improve the services we are able to offer customers. To the best of our knowledge, they are all fully compliant with GDPR guidelines and respect the privacy of customers in line with the way our own company wishes to operate. 

 

07. Marketing

We produce a regular newsletter (mentioned in section 6) which customers can sign up to if they choose. We will never register customers for this without their consent. We will only send you this newsletter once you have opted in and you are able to opt out of receiving this at any time. The newsletter contains general information about events, new releases, job advertisements and important or exciting occasions such as World Book Day. 

If you have purchased a subscription for our subscription box service, we will contact you with specific information regarding this service. You maintain the right to opt out of this form of contact. 

Occasionally, we will send you a personalised newsletter or email based on books, events or other products which we think might interest you based on your previous purchases. Again, customers are entitled to opt out of this form of contact at any time. 

 

08. Job Applications

When we hire new employees, applications are sent to our secure email address mentioned in section 4. Under these circumstances, your personal information will be held for a short period of time until we have assessed your suitability for the role. It is then removed and we will not use the information supplied to us in this scenario for any other purpose. 

 

09. What are your data protection rights?

The Portobello Bookshop would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

10. Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology. For further information, please visit www.allaboutcookies.org.

 

11. How do we use cookies?

The Portobello Bookshop uses cookies in a range of ways to improve your experience on our website, including:

 

12. What types of cookies do we use?

There are a number of different types of cookies, however, our website uses:

 

13. How to manage cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result. 

 

14. Privacy policies of other websites

The Portobello Bookshop website may occasionally contain links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

 

15. Changes to our privacy policy

The Portobello Bookshop keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on February 4th 2022.

 

16. How to contact us

If you have any questions about The Portobello Bookshop’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.